1. The guidelines mentioned in this chapter are in accordance with IMO Resolution MEPC.187 (59) and MEPC.1/Circ.736/Rev.2 dated 06 October 2011

2. This guidance only includes sections C to I.

3. Operations should be recorded in chronological order as they have been executed on board.

4. Dates should be entered in dd-MMM-yyyy format, e.g., 19-DEC-2010.

5. It is prohibited to make entries in ORB with Pens with erasers i.e. erasable Pens.

6. Incineration or landing ashore of oily garbage and used filters should be recorded in the Garbage Record Book only. Additionally, on Panama Flag Vessels, for every use of incinerator an entry must be made in the ORB Part III.

7. All Entries are to be made and signed by the Officer or Officers in charge of the operations concerned & Chief Engineer and each completed page shall be signed by the master of the ship.

8. Do not leave any full lines empty between successive entries.

9. If a wrong entry has been recorded in the Oil Record Book (ORB), it should immediately be struck through with a single line in such a way that the wrong entry is still legible. The wrong entry should be signed and dated, with the new corrected entry following.

10. Tank nomenclature should be recorded as per the format noted within the International Oil Pollution Prevention Certificate (IOPPC).

11. Ships which are equipped with OCM on which the date and time can be adjusted (like FOCAS1800) they must adjust the date of OCM to GMT.

12. Before every OWS operation 15PPM Alarm functioning to be tested with three-way valve operation.

BELOW GUIDELINES TO BE USED ONLY FROM 01-JAN-2011 AS PER IMO RESOLUTION MEPC 187 (59)

1. Oil residue (sludge): means the residual waste oil products generated during the normal operation of a ship such as those resulting from the purification of fuel or lubricating oil for main or auxiliary machinery, separated waste oil from oil filtering equipment, waste oil collected in drip trays, and waste hydraulic and lubricating oils.

2. Oil residue (sludge) tank: means a tank which holds oil residue (sludge) from which sludge may be disposed directly through the standard discharge connection or any other approved means of disposal.

3. Oily bilge water: means water which may be contaminated by oil resulting from things such as leakage or maintenance work in machinery spaces. Any liquid entering the bilge system including bilge wells, bilge piping, tank top or bilge holding tanks is considered oily bilge water.

4. Oily bilge water holding tank: means a tank collecting oily bilge water prior to its discharge, transfer or disposal.

5. Designation: means identification of tank like No.1, No.2, Port /Stbd/ Centre or Fwd/Aft.

6. Tank: means name of tank as entered in IOPP Certificate of the vessel.

The following sample entries for the Oil Record Book. These examples have been provided to assist the Engine Crew in making the correct entry format and designation for various Oily Water & Sludge Handling Transfers that they perform during normal operations aboard their vessels.

The applicable latest codes and item number must be used from guidance provided in ORB.

1) Transfer of Bilge Water from Bilge Well(s) to Bilge Tank

a). Non-automatic starting of discharge overboard, transfer or disposal otherwise of bilge water which has accumulated in machinery spaces. Pumping of bilge water from engine-room bilge wells to a tank listed under item 3.3 in the Supplement to the IOPPC

Date	Code	Item No.	Record of operations/signature of officer in charge
dd-MMM-yyyy	D	13	xx.xx m3 bilge water from engine-room bilge wells,
		14	Start: hh:mm, stop: hh:mm
		15.3	To [Name of sec 3.3 Tank & Designation], retained in tank(s) xx.xx m3 (Sign of officer(s) I/C & Ch Engineer, Name & Rank) dd- MMM -yyyy

b). Automatic starting of discharge overboard, transfer or disposal otherwise of bilge water which has accumulated in machinery spaces.

1) Transfer of bilge water from engine-room bilge wells to a tank listed under item 3.3 in the Supplement to the IOPPC

Date	Code	Item No.	Record of operations/signature of officer in charge
dd-MMM-yyyy	E	17	Transfer start hh:mm to [Name of sec 3.3 Tank & Designation]
		18	Stop hh:mm (Sign of officer(s) I/C & Ch Engineer, Name & Rank) dd-MMM-yyyy

2) Engine Room Bilge Water processed through Oil Water Separator

a) Non-Automatic starting of discharge overboard, transfer or disposal otherwise of bilge water which has accumulated in machinery spaces.

Date	Code	Item No.	Record of operations/signature of officer in charge
dd-MMM-yyyy	D	13	xx.xx m3 bilge water from [Name of sec 3.3 Tank & Designation] Capacity xx.xx m3, xx.xx m3 retained
		14	Start: hh:mm, stop: hh:mm
		15.1	Through 15 ppm equipment overboard Position start: xx.xx deg xx.xx min N/S, xx.xx deg xx min E/W Position stop: xx.xx deg xx.xx min N/S, xx.xx deg xx min E/W (Sign of officer(s) I/C & Ch Engineer, Name & Rank) dd-MMM-yyyy

b) Automatic starting of discharge overboard, transfer or disposal otherwise of bilge water which has accumulated in machinery spaces.

Date	Code	Item No.	Record of operations/signature of officer in charge
dd-MMM-yyyy	E	16	Pump start hh:mm at xx.xx deg xx.xx min N/S, xx.xx deg xx.xx min E/W from [Name of sec 3.3 Tank & Designation]
		18	Stop hh:mm at xx.xx deg xx.xx min N/S, xx.xx deg xx.xx min (Sign of officer(s) I/C & Ch Engineer, Name & Rank) dd-MMM-yyyy

3) Engine Room Bilge Water Discharged to Shore Facility

Date	Code Letter	Item No	Record of operation
10 Nov, 2002	D	13	21.0m3 from Bilge Water holding tank (Cap- 40.4 m3)
		14	Started 0800 hrs; Stopped 1600 hrs
		15.2	Port: XYZ, Receipt No: Bilge waste holding tank Retention = 1.5m3 (Sign of officer(s) I/C & Ch Engineer) & Date

4) Transfer of Waste Oil from Sludge Tank to Separated Bilge Oil Tank

Date	Code	Item No.	Record of operations/signature of officer in charge
dd-MMM-yyyy	C	12.2	xx.xx m3 sludge transferred from [Name of sec 3.1 Tank & Designation], xx.xxm3 retained,
			to [Name of sec 3.1 Tank & Designation] retained in tank(s) xx.xx m3
			(Sign of officer(s) I/C & Ch Engineer, Name & Rank) dd-MMM-yyyy

5) Transfer of Waste Oil from Sludge Tank to Shore Facility

Disposal of oil residue (sludge) via shore connection

Date	Code	Item No.	Record of operations/signature of officer in charge
dd-MMM-yyyy	C	12.1	xx.xx m3 sludge from [Name of sec 3.1 Tank & Designation], xx.xx m3 retained, to "identity or name of sludge receiver, i.e. barge, tank truck or shore facility" during port stay (Name of Port)
			(Sign of officer(s) I/C & Ch Engineer, Name & Rank) dd-MMM-yyyy

6) Draining of Water from Sludge Tank to SBOT

Date	Code	Item No.	Record of operations/signature of officer in charge
dd-MMM-yyyy	C	12.2	xx.xx m3 sludge transferred from [Name of sec 3.1 Tank & Designation], xx.xx m3 retained, to [Name of sec 3.1 Tank & Designation] retained in tank(s) xx.xx m3
			(Sign of officer(s) I/C & Ch Engineer, Name & Rank) dd-MMM-yyyy

7) Draining of Water from Sludge Tank to Bilge Tank

Date	Code	Item No.	Record of operations/signature of officer in charge
dd-MMM-yyyy	C	12.2	xx.xx m3 water drained from [Name of sec 3.1 Tank & Designation] xx.xx m3 retained to [Name of sec 3.3 Tank & Designation] retained in tank(s) xx.xx m3
			(Sign of officer(s) I/C & Ch Engineer, Name & Rank) dd-MMM-yyyy

8) Draining of Water from Incinerator Settling/Service Tanks to SBOT

Date	Code	Item No.	Record of operations/signature of officer in charge
dd-MMM-yyyy	C	12.2	xx.xx m3 sludge transferred from [Name of sec 3.1 Tank & Designation], xx.xx m3 retained to [Name of sec 3.1 Tank & Designation] retained in tank(s) xx.xx m3
			(Sign of officer(s) I/C & Ch Engineer, Name & Rank) dd-MMM-yyyy

9) Draining of Water from HFO Settling/Service Tanks or Transferring of LO Settling/Service Tanks or LO Sump Tank to SBOT

Date	Code	Item No.	Record of operations/signature of officer in charge
dd-MMM-yyyy	C	11.1	[Name of sec 3.1 Tank & Designation]
		11.2	xx.xx m3 [Capacity of Tank]
		11.3	xx.xx m3 [Total Quantity of Retention]
		11.4*	xx.xx m3 collected from [identification of source] (Sign of officer(s) I/C & Ch Engineer, Name & Rank) dd-MMM-yyyy

10) Evaporation of Water from Incinerator Sludge Oil Settling/Service Tank

Date	Code	Item No.	Record of operations/signature of officer in charge
dd-MMM-yyyy	C	12.4	xx.xx m3 water evaporated from [Name of sec 3.1 Tank & Designation], xx.xx m3 retained.
			(Sign of officer(s) I/C & Ch Engineer, Name & Rank) dd-MMM-yyyy

11) Incineration of Solid Waste (From ME Scavenge Space Cleaning/Scavenge Drain Tank Cleaning or FO/LO Tank Cleaning)

Date	Code	Item No.	Record of operations/signature of officer in charge
dd-MMM-yyyy	I		xx.xx m3 sludge from [Name of sec 3.1 or 3.2.3 Tank & Designation], xx.xx m3 retained, Burned in Incinerator for xx hours
			(Sign of officer(s) I/C & Ch Engineer, Name & Rank) dd-MMM-yyyy

12) Incineration of Sludge Oil

Date	Code	Item No.	Record of operations/signature of officer in charge
dd-MMM-yyyy	C	12.3	xx.xx m3 sludge from [Name of sec 3.1 or 3.2.3 Tank & Designation], xx.xx m3 retained, Burned in Incinerator for xx.xx hours
			(Sign of officer(s) I/C & Ch Engineer, Name & Rank) dd-MMM-yyyy

13) R.O.B of Oily Residues

Date	Code	Item No.	Record of operations/signature of officer in charge
dd-MMM-yyyy	C	11.1	[Name of sec 3.1 Tank & Designation] 11.2 xx.xx m3 [Capacity of Tank], 11.3 xx.xx m3 [Total Quantity of Retention]
			(Sign of officer(s) I/C & Ch Engineer, Name & Rank) dd-MMM-yyyy

14) Repairs, Cleaning, or Malfunction to OWS or Incinerator - Condition of oil filtering equipment

Date	Code	Item No.	Record of operations/signature of officer in charge
dd-MMM-yyyy	F	19	hh:mm
		20	hh:mm (might be unknown – if spare parts have been ordered)
		21	[Reason for Failure, if known]
			(Sign of officer(s) I/C & Ch Engineer, Name & Rank) dd-MMM-yyyy

16) Bunkering of Fuel Oil/Diesel Oil or Bulk Lubrication Oil

Date	Code	Item No.	Record of operations/signature of officer in charge
dd-MMM-yyyy	H	26.1	[Name of Port], Start dd-MMM-yyyy hh:mm Stop dd-MMM-yyyy hh:mm, xxxx MT of ISO-xxxxx HFO x.x % S bunkered
			(Sign of officer(s) I/C & Ch Engineer, Name & Rank) dd-MMM-yyyy